info-NGLS24

1. General Overview

Welcome to the New Generation Leaders Summit Dubai 2025!

This landmark event brings together visionary leaders, innovators, and changemakers from across the globe to collaborate, inspire, and drive progress toward achieving global development goals.

Objectives of the Summit

The Summit aims to:

  • Foster global collaboration among young leaders and entrepreneurs.
  • Equip delegates with tools and insights to address pressing global challenges.
  • Provide a platform for networking, knowledge sharing, and capacity building.
  • Empower participants to create sustainable solutions in their communities.

Key Dates and Duration of Stay

Summit Location

  • City: Dubai, United Arab Emirates
  • Venue: To be confirmed (details will be shared closer to the event).
  • Accommodation: Fully funded and partially funded delegates will stay at designated hotels. Self-funded delegates will receive recommendations for nearby accommodations.

We are thrilled to host this event in Dubai, a vibrant city renowned for its innovation, cultural diversity, and hospitality.

2. General Travel Information

Arrival Guidelines

  • Airport Transfers: Fully funded delegates will have airport pick-ups arranged. Partially funded and self-funded delegates should arrange their transportation to the hotel. Taxis and ride-hailing apps like Uber and Careem are readily available.

Accommodation

  • Fully funded, Partially funded and Self-funded delegates will have accommodations booked by the organizers. Details will be provided via email.

Summit Dress Code

  • Formal Attire: Required for all summit sessions and networking events.
  • Casual Wear: Suitable for informal meetups and evening activities.
  • Cultural or Traditional Wear: Encouraged for cultural exchange sessions (optional).

What to Bring Along

  • Essential Documents: Passport, visa, summit invitation letter, and hotel reservation confirmation.
  • Clothing: Light clothing (Dubai has a warm climate), comfortable shoes, and appropriate formal wear.
  • Gadgets: Smartphone, laptop/tablet, and chargers. Ensure your devices are compatible with UAE power outlets (Type G plug).
  • Extras: Personal toiletries, medications, sunscreen, and a reusable water bottle.

Health and Safety

  • Travel Insurance: Highly recommended for all delegates.
  • Emergency Numbers: UAE emergency hotline: 999 for police and 998 for medical emergencies.

3. Visa Preparation

Obtaining the appropriate visa for your travel to Dubai is essential. Below are the detailed guidelines to ensure a smooth application process.

Visa Requirements

  • Passport Validity: Your passport must be valid for at least six months beyond your travel dates.
  • Visa Type: Most delegates will require a Tourist Visa. Some nationalities may be eligible for a visa on arrival. Check the UAE visa policy for your country of origin.
  • Invitation Letter: You will receive an official invitation letter from the organizers, which you must include in your visa application.

Steps to Apply for a UAE Tourist Visa

  1. Research Requirements: Visit the UAE immigration website or consult your local UAE consulate to confirm specific visa requirements for your nationality.
  2. Prepare Documents: Typical requirements include:
    • A completed visa application form.
    • A scanned copy of your passport.
    • Passport-sized photographs (with a white background).
    • Your invitation letter.
    • Proof of accommodation (fully and partially funded delegates will receive a hotel reservation confirmation).
    • Flight booking details.
  3. Submit Your Application: Apply online, through an approved travel agency, or directly at the UAE consulate in your country.
  4. Pay the Visa Fee: Fully funded delegates will receive reimbursement for visa fees after submitting payment proof (if applicable). Partially and self-funded delegates are responsible for their visa fees.

Processing Times

Visa processing typically takes 5–10 business days. Apply well in advance to avoid delays.

Important Notes

  • Fully and partially funded delegates should contact the organizers if additional documentation or assistance is required.
  • Self-funded delegates should ensure they meet all visa application requirements independently.

4. Guidelines for Fully Funded Delegates

Congratulations on being selected as a fully funded delegate! Here’s what you need to know:

What’s Covered

  • Flights: Your round-trip flight to Dubai is fully covered. The organizers will book your ticket and send you the details.
  • Accommodation: Your hotel stay during the summit is fully covered.
  • Meals: All meals during the summit are included.
  • Event Fee: Your participation fee is fully covered, granting you access to all sessions and activities.

Next Steps

  1. Confirm Your Attendance: Complete the confirmation form (shared via email) by the specified deadline.
  2. Provide Travel Details: Ensure your passport and other required documents are valid and up-to-date.
  3. Share Special Requests: Notify the organizers of any dietary restrictions, accessibility requirements, or other needs.
  4. Travel Reimbursement: If you’ve already paid for your visa or any incidental travel costs, submit receipts for reimbursement as per the instructions provided.

What to Expect

  • You’ll receive your flight itinerary and hotel reservation details at least 2 weeks before the summit.
  • Airport transfers will be arranged upon your arrival and departure from Dubai International Airport (DXB).
  • A welcome package, including your summit badge, schedule, and materials, will be provided at check-in.

Important Reminders

  • Ensure your email inbox is monitored regularly for updates.
  • Do not share your invitation letter or travel details publicly.

5. Guidelines for Partially Funded Delegates

Congratulations on being selected as a partially funded delegate! Here’s what’s covered and what you’ll need to prepare:

What’s Covered

  • Accommodation: Your hotel stay during the summit is covered.
  • Meals: All meals during the summit are included.
  • Event Fee: Your participation fee is fully covered.

What’s Not Covered

  • Visa Application: You are responsible for applying for and covering the cost of your UAE tourist visa.
  • Flights: You must book and pay for your round-trip flight to Dubai.
  • Local Transportation: Airport transfers and local transport to the venue are your responsibility.

Next Steps

  1. Confirm Your Attendance: Complete the confirmation form (shared via email) by the specified deadline.
  2. Book Your Flights: Share your travel itinerary with the organizers once booked.
  3. Apply for Your Visa: Use the invitation letter provided to support your application.
  4. Prepare Finances: Ensure you have sufficient funds for visa fees, flights, and local transportation.

What to Expect

  • Hotel reservation details will be sent upon confirmation of attendance.
  • You’ll receive an invitation letter to assist with your visa application.
  • A welcome package, including your summit badge and schedule, will be ready at the venue.

Important Reminders

  • Check the dedicated page on our website for updates regarding your stay in Dubai.
  • Confirm any dietary restrictions or special requests via email.
  • Failure to confirm your attendance by the specified deadline may result in your spot being reassigned to another delegate.

6. Guidelines for Self-Funded Delegates

Overview of Self-Funded Responsibilities

As a self-funded delegate, you are responsible for covering specific costs associated with your participation. This includes:

  • Event Fee: Covers accommodation, meals during the summit, access to all event sessions, and exclusive activities.
  • Travel Costs: Includes round-trip airfare, visa application fees, and local transportation from the airport to the hotel.

We are here to assist you with the necessary documentation, including an invitation letter and hotel reservation details, once your event fee has been processed.

Event Fee Payment Guidelines

  • Visit the payment link provided in your email to pay the event fee.
  • Ensure the payment is completed by the specified deadline to confirm your spot.
  • Keep a receipt of the payment for your records and potential visa application requirements.

Steps to Receive Invitation Letter and Hotel Reservation Confirmation

  1. Complete Payment:
    • After payment, our team will process your information and issue the necessary documents.
    • The invitation letter will be emailed to you for use during the visa application process.
    • Your confirmed hotel reservation will be shared to ease your travel arrangements.
  2. Stay in Contact:
    • Regularly check your email for updates or additional information required.
    • Ensure all details in your application, such as your passport name, match your travel documents.

Suggestions for Budget-Friendly Travel and Stay

  • Book Flights Early: Compare airlines and book your tickets as soon as possible to secure better rates.
  • Look for Deals: Use travel platforms to find discounts on flights or explore budget airlines.
  • Group Transportation: Consider coordinating with other delegates to share transportation costs from the airport to the hotel.
  • Currency Exchange: Research exchange rates and consider converting your money ahead of time to save on fees.

By following these guidelines, you’ll make the most of your participation in the New Generation Leaders Summit Dubai 2025.

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